SAMPLE LETTER
(Today’s Date)
Army Review Boards Agency
Support Division, St. Louis
ATTN: SFMR-RBR-SL
9700 Page Boulevard
St. Louis, MO 63132-5200
LETTER FOR: The Army Grade Determination Review Board
(Military Review Boards)
I request to be advanced on the retired list to the highest grade that I satisfactorily held while on active duty, under the provisions of Title 10, United States Code, Section 3964. Although I retired on ____ (date) in the grade of ____ (examples: E-4, E-5, W-1, W-2), I previously held the grade of ____ (examples: E-8, E-9, W-4, W-5, O-2, O-3) while on active duty. According to my calculation, I believe I have a total of 30 years of active service and time on the retired list (periods of inactive Reserve or Guard time may not be used in your calculation). (Although it is not required, you may wish to explain your situation. Some examples are: (1) While I was in the National Guard, I accepted a voluntary administrative reduction (without prejudice) to fill a full-time position. (2) My reduction was caused by a break in service. Or (3) I was subjected to the reduction in force program and reverted back to my enlisted or warrant status.)
IF THE REDUCTION WAS CAUSED
BY MISCONDUCT
I understand that Army Regulation 15-80 states, “Generally, service in a grade will not be considered to have been satisfactory when reversion to a lower grade was expressly for prejudice or cause, due to misconduct, caused by nonjudicial punishment pursuant to Article 15, UCMJ, or the result of the sentence of a court-martial.” However, I believe the Army Grade Determination Review Board should advance me on the retired list to the grade of ____ (examples: E-6, E-7) because (herein state your reason(s)).
In support of this request, I provide the following information.
My full name is: __________ (example: Alfred Edward Neuman, Jr.)
My social security number is: __________ (example: 000-00-0000)
My service number (if applicable) was: __________ (example: RA 00-000-000)
My mailing address is: __________ (provide complete address to include the zip code)
If you need to contact me (not required),
you may call me at ______ (provide a telephone number – including the area code)
or use my email address, which is ________ (please print this information very neatly and accurately).
YOU MUST SIGN YOUR LETTER